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Accounts Payable Specialist Part-Time - Madison

Scope of Position

Reporting directly to the Accounting Manager, is responsible for accounts payable functions.

Basic Function

Ensures proper, timely and accurate processing of payables. Displays professionalism and a positive attitude towards internal and external customers.

Essential Functions

  1. To Be… Punctual, cooperative, dependable and able to take direction.
  2. Reconcile, cost and enter vendor inventory invoices with TSI Purchase Orders (PO’s).
  3. Communicate with buyers to resolve PO and invoice differences.
  4. Costs and enters all Carrier and ICP invoices.
  5. Code proper General Ledger account to all expense invoices and enter into accounting system (SXe).
  6. Review payable listing for invoices to be paid and prints payable checks weekly.
  7. Review open payable report weekly, reconciling with vendor statements and obtaining invoices when needed.
  8. Promotes and maintains a flexible, cooperative, positive, team orientated attitude with and between departments and end users.
  9. Ensures timely, accurate, proper records, files, databases, etc. are developed and maintained for assigned areas of responsibility.
  10. Serves as backup to Corporate Administration Support team.
  11. Open and willing to perform other duties as needed.

Position Requirements / Skills

  1. General accounting knowledge with one or more years’ payable experience.
  2. Possess basic clerical skills with excellent organizational skills and alpha/numeric filing skills.
  3. Good Communication skills who works well with others.
  4. Proficient and accurate data entry skills.
  5. Proficient PC skills and related spread sheet/software applications.
  6. Associates degree or applicable experience.

Equipment / Tools Operated

Proficient skill in operation of standard office equipment such as fax, multi-phone line equipment, PC and their related equipment, copy machine, calculator, printers, mail related equipment. Able to use basic PC related tools.


Occasional Frequent Constant Comments
(1-100 Repetitions)
34-66% of Time
(101-500 Repetitions)
67-100% of Time
(500+ Repetitions)
If applicable, indicate weight factors:
Average Weight (Avg.) and Maximum Weight (Max.).
Do not list if mechanical/lifting equipment is used.
Sitting X
Standing X
Walking X
Lifting X
Carrying X
Twisting X
Reaching X
Crouching / Squatting
Repetitive Motion X
PC Monitoring X
Data Entry X


Office Environment Warehouse / Dock Driving Confined Space Heights

Environmental Factors

Temperature Extremes External Weather Element Dust

Please email your resume to: with salary requirements.

Make working at TSI your next career move!

Corporate Office Location:
Temperature Systems
5001 Voges Road
Madison, WI 53708

Equal Opportunity Employer

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